Company secretary service in Hong Kong to thrive

Appointing a company secretary is mandatory in Hong Kong. With blynq you get expertise, efficiency and real support. Turn a requirement into a business advantage.

Do I need a company secretary in Hong Kong?

Yes, you do. It is not simply a nice-to-have, it’s required by law (the Hong Kong Companies Ordinance). But with a good company secretary, you don’t just fulfil a legal requirement, it’s an added value to your business.

If you’re the sole director or shareholder of your HK company, you can’t double up as the secretary. Also, your company secretary should be a person or company residing in Hong Kong.

Now, before you stress out about adding another task to your to-do list or expanding your team: it’s allowed (and very common) to outsource this role. You’ll get the skill without the hefty price tag.

What does a company secretary do?

Tackle administrative matters

From handling Business Registration renewals and opening bank accounts, to setting up (mandatory) board- and shareholder meetings and taking minutes – the company secretary is on top of it. And annual returns? They are sorted in time.

Ensure your company is compliant

Your company secretary is the go-to person to ensure the company and its operations play by the book. They know the ins and outs of the Hong Kong Companies Ordinance and any updates.

Advise the board of directors

Need any advice on legal, compliance or corporate governance issues? Your company secretary got your back.

Process share transfers

Whether it’s distributing shares to the latest addition to your shareholders, or taking care of share registrations, the company secretary is on the ball. Plus, they can take care of shareholder communication and monitoring.

Maintain your company's statutory books

Things change, and when they do, it’s the company secretary’s responsibility to ensure the company’s official records are up to date. Director swaps, address relocations or share number changes – they’ve got it covered.

Process share transfers

Whether it’s distributing shares to the latest addition to your shareholders, or taking care of share registrations, the company secretary is on the ball. Plus, they can take care of shareholder communication and monitoring.

Maintain your company's statutory books

Things change, and when they do, it’s the company secretary’s responsibility to ensure the company’s official records are up to date. Director swaps, address relocations or share number changes – they’ve got it covered.

Why let blynq be your company secretary?

Keep your flow going

You are the genius behind your business, sparking ideas to life. Keep up your momentum and don’t let paperwork hold you back. We will tackle the admin, so you can work on realizing your vision.

Here if you need us

We get it, sometimes a bot just doesn’t cut it. Whenever things feel a bit confusing or you just want to discuss, we’re here to ensure you’re never left in the dark.

Your time is precious

Forget compliance chaos and confusing internet dives. We’ve got your secretarial duties covered and take care of deadlines, filings, and more. So your precious hours remain yours.

Can I change my company secretary to blynq?

Yes, you can! You may not be very satisfied with your current company secretary. It could be because of:

• Slow responses hindering your workflow

• High fees or even unexpected, hidden charges

• Missing renewals of your Business Registration Certificate

• Inconsistent professional standards

• Mistakes in filings or billings

• Not understanding your company

If any of these sound familiar, consider changing to blynq.

Switching over is easy and we make it a seamless transition. We’ll get in touch with your current secretary to transfer the documents and do the handover (even if they don’t respond).

Your business deserves the best, and we’re here to provide it.

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FAQ about Hong Kong company secretary

Why outsource the company secretary role in Hong Kong?

Ever felt the weight of administrative tasks holding you back from what you're best at? That's where outsourcing comes into play. For those in or out of Hong Kong, handling the maze of company maintenance can be a handful. Outsourcing to a professional services provider like blynq ensures all is managed professionally and punctually. You handle your vision; we'll tackle the nitty-gritty.

What to look for when you choose a company secretary?

The company secretary is not just a title, they ensure your business complies with legal requirements and company records are accurate. Here’s what a company secretary should bring to the table:

In the know: Staying on top of ever-evolving policies and the local compliance scene.

Master planner: Precision in maintaining records, keeping minutes of board meetings, and filing forms.

Trustworthiness: Your company secretary is your shield against penalties and missteps.

Elegance in communication: Bridging the gap between you and the authorities with finesse.

Responsiveness: Being on-call, communicative, and approachable.

With blynq, your company secretary does more than compliance: you get expertise, efficiency and real support, helping your business thrive.

Furthermore, we have all your essential needs under one roof: company incorporation, tax and accounting, payroll, visa services, registered office, bank account opening and even legal matters.

What is corporate governance?

Corporate governance in Hong Kong is not just a buzzword. It’s about aligning the interests of company key stakeholders with the company’s objectives. It is a body of rules and process determining the company structure. The company secretary ensures its adherence.

Who appoints a company secretary?

The company director(s) appoint a company secretary and should do this within the first 6 months after your company has been registered.

You can switch your company secretary at any time after that, just remember to inform the Companies Registry (which is done by the company secretary).

Which company needs a company secretary?

Every limited company in Hong Kong is required to have a company secretary.